AuditOnline is one of the generic and open source applications developed as a part of Panchayat Enterprise Suite (PES) under e-panchayat Mission Mode Project (MMP) initiated by the Ministry of Panchayati Raj (MoPR). AuditOnline facilitates the financial audit of accounts at all the three levels of Panchayats viz District, Block and Village Panchayats, Urban Local Bodies (ULB) and Line department by Auditors (State AG/LFA). AuditOnline facilitates recording details for both Internal and External Audit as per the defined process. The software not only facilitates the online and offline audit of accounts but also serves the purpose of maintaining the past audit records of the auditee with associated list of the auditors and audit team involved in the audit and acts as a good financial audit tool and improves transparency & accountability. Also the information is available in public domain and for usage by other PES applications
Audit Configuration marks the start of configuring the audit process in the online system. Audit Configuration specifies the Nature of Audit being performed such as Financial Audit, Scheme Audit etc, Type of Audit i.e. Internal/External, the corresponding Auditor as well as Auditee Department, Observation Type (Receipt/Expenditure etc) and the Audit Stages which will be part of the Audit.
Category(s) and Sub Category(s) facilitate the Auditor in categorizing its observations. These are defined based on each Configuration. It is defined by the Department Admin of the Auditor and later used by the team of Auditors while recording the observations. Admin can specify as many category(s) as required.
Case sheet basically include certain basic details about the file audited on which Auditor records the defaulters information before recording the observations. Case Sheet is defined Configuration wise and any number and type of fields can be included as part of Case Sheet. For instance, in Property Registration Audit, Auditor scrutinizes the file of Mr. Anuj Gupta. While auditing that file, there would be certain details related to that file like Registrant Name, Property No etc. which the auditor would record before recording the observations against that file.
Fact sheet basically include the fields on which Auditor records facts/figures for the observation raised as part of the Audit. Fact Sheet is usually defined against each category and sub category. For instance, the category is Taxes on Sales/VAT and Sub category is Short levy of tax due to turnover escaped assessment, the face sheet form could include fields like total turnover and Amount of Short levy, total amount etc.
Process Flow is used to define the tasks which will be performed during the Audit process. While defining the process flow tasks, various details such as Task Name, Task For (Auditor/Auditee), Audit Stage to which the tasks belongs to, Task Type, Department Level and the Designation who will be performing the task will be defined. Tasks are defined configuration wise. Once the task(s) are defined, they are mapped, to create the flow for routing the audit process among various tasks. The similar process flow would be followed for each office location belonging to the Configuration.
Last Audit Details facilitates specifying the details such as From-To Date, Supporting documents if any of the last Audit held for the particular Auditee, if the details are available. If the details are not available, then the user can simply specify that the details are not available. The Last Audit details are required to be specified only for the first time. However, for the next audit, the current audit details will become the Last Audit details.
Current Audit Details facilitates specifying the details such as Current Audit From- To Date, Audit Schedule Start and End Date and assign a Audit team to the Auditee.Based on these schedules dates, the audit team would visit the respective Auditee office and perform an audit.
There are various kind of reports that are generated during the Audit process such Audit Enquiry Report, Local Audit Report, Draft Note , Draft Para etc. Report Template is used to define a template for Auditor or Auditee specifying the format in which the particular report will be generated. While defining the Report template, details such as Configuration Name, Report Template for (Auditor/Auditee), Audit Stage, Whether Report Chapterization is Required, Annexure etc. is specified. The report once generated will be printed as per the defined template.